GP Diary - Your essential tool for workload management

GP diary has been created for GPs looking to take control of their workload and achieve a better work-life balance. GP diary can be used by all GP BMA members on desktop or mobile.

Location: UK
Audience: Medical academics GPs
Updated: Monday 30 March 2026
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How GP diary can help you

You can use GP Diary to produce weekly comparison reports (downloadable as PDFs). This can help you visualise your working week to:

  • Gain insight into your working patterns
  • Evidence and breakdown your workload for discussion/planning
  • Spot recurring pressure points
  • Identify ways of optimising your time to avoid burn out and improve work-life balance

Read more below about how GP diary can help different types of GPs in visualising and restructuring their workload. 

Key features of GP diary

  • Easy and quick entries with the ability to add recurring activities
  • Add multiple workplaces

Outcomes from using GP diary

For sessional GPs
  • Identify where your time is being spent beyond contracted hours and clinic sessions
  • Use weekly reports in discussions with your employer
For GP partners
  • Gain insight and visibility of where you time goes in balancing clinical care, leadership and business responsibilities
  • Use insights to make evidence-based decisions about how your role is structured and to protect time for strategic work
For GP locums
  • Record sessions, admin and day-to-day workload  
  • Track actual hours worked across practices and working patterns 
  • Surface hidden admin and follow-up work  
For academic roles
  • Track academic work separately by adding your academic employer
  • Log teaching, research and supervision 
  • Capture prep, admin and follow-up 
The reports are excellent, they give you a really good insight into how your work day is broken down.
Mark Steggles, sessional GP
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