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Rather than a normal blog, I am again providing below, a few brief notes from the follow up meeting that we had on 9 February 2017 with NHS England and Capita (PCSE) regarding Sessional issues.
I felt that in this format it may be easier for you to see the issues that were raised and how we are progressing with them.
1. Clarity of where to find the correct information.
NHS England have now further updated the PCSE website and the GP locum section.
All individuals should now be forwarding their paperwork to the Darlington office. We highlighted that we were not made aware of this change and have reiterated the importance of communicating with Sessional GPs and the GPC Subcommittee.
If individuals have sent paperwork and/or cheques to the Preston or Clacton Office, we have been assured it will automatically be forwarded to the Darlington office and this will not affect the 10 week rule for Pension Contributions.
2. Clarity of how to send future pension contributions.
BACS is now the preferred method of making future pension contributions. NHSE/Capita have also finally agreed to use a BACS reference based on the SD number. They have agreed to have this finalised imminently, after which their website will be updated. We have offered the help of the BMA GP twitter feed, personal feeds and the Sessional GPC newsletter to communicate this to our members.
3. Unallocated Money
As mentioned last time PCSE are going through unallocated monies and trying to match them to Locum A&B Forms. They have advised that they are on track and state it will be completed by 31 March 2017.
Due to confidentiality, we cannot explain all here however, we are seeking assurances that this will be done.
4. Confirmation payments that have been made where cheques have not been cashed will be honoured and back dated correctly.
As mentioned above, PCSE are going through unallocated monies and trying to match them to Locum A&B Forms.
For those that have paid by cheques and the cheques have expired, the cheques are being returned to the issuing bank or individuals. The GP will then need to resubmit (via Cheque or BACS). NHSE have assured that these payments will be honoured and back dated correctly.
We have provided a few examples where this has not occurred. We were assured that these will be investigated and we will follow this up at the next meeting.
5. Currently there is no mechanism of receipt of;
a. Locum A, B forms and Payment.
b. SOLO Forms
c. Type 2 annual self assessment form
d. Appraisers Pension Contributions
This is probably the biggest concern I hear from Sessional GPs. It seems illogical that we pay money in to a pension scheme each month and do not receive any form of receipt that the correct amount has been entered for the correct month.
Considering the chaos that has occurred over the past year, we have advised Capita that members would need assurances that pension contributions have been added correctly to their pension record and to increase their confidence in Capita.
Moving forward we think this is an extremely important issue and we will continue to raise it.
6. Type 2 Annual Self Assessment Form –
a. Many Sessionals unaware of the requirement to complete these forms.
b. What happens to those that have not completed one?
We have raised this again. Many members who are Type 2 Practitioners are not aware of this requirement and that it has been a legal requirement since 2010. The deadline for year end 31 March 2016 is fast approaching, it is 28 February 2017.
NHSE have advised that members should receive reminder letters to complete these. We have stated that this does not occur for many Sessionals.
We have asked for an amnesty for those individuals who have not completed these forms as this is in the best interest for all of us. In addition, we have offered two test cases to see the implications of not having completed these forms for the past six years!
Another one that I will keep you updated on!
There is more info here on the NHS Pensions Webpage.
7. The Ability to complete Locum A and B forms online
This is not yet the case however, forms can be scanned and emailed to [email protected] stating LOCUM in the subject line of the email. If individuals are using NHS mail they can send the forms with a delivery confirmation.
8. Performers List
We have sought clarity from NHSE/Capita that the responsibility for you being able to work lies with your RO and not Capita. If you have concerns about being on the Performers List for work, contact your RO for confirmation in writing that they are on the Performers List.
9. Capita Updates
There have been Capita updates that have been sent to directly to practices, with little to no information for Sessionals. We have suggested that this update has a Sessional Section and advise practices to share it with their Sessional GPs. We have also suggested that they improve their comms and create a separate update with the same information that can be communicated directly to Sessional GPs.
That is all for now.
Overall again, we felt it was a very productive meeting. Capita acknowledges the issues above, and have expressed that they are ready to work with us both now and in the future. NHSE and Capita have agreed to have another meeting in three weeks time to pick up the ongoing issues.
I will update you following the next meeting.
Krishan Aggarwal is deputy chair of the sessional subcommittee, GPC UK.
Follow him on Twitter @Krishanx
Read Krishan's first blog on Capita and pensions
Thank you for the update. Much appreciated and highlights again how absolutely outrageous the situation has been!
Do the Type 2 annual self-assessment forms have to be sent to the Darlington PCSE office?
Having spent hours over months and no small amount of anxiety over the issue of Type 2 contributions not being attributed to NHSPA I fully endorse the views expressed. There is an urgent imperative for a robust system to both alert sessional and salaried GPS to their need to submit the forms AND to provide receipt records of these payments and their forwarding to NHSPA.
I will still continue to make my payments by cheque, even though BACS would be easier, as at least I can monitor if and when the cheque is cashed, and that way know that it has been received.
Thank you for your efforts to try and improve things.
Yes, Type 2 Self Assessment form is to be sent to Darlington.
Thank you for this latest update. I work as a locum GP and have been paying my pension contributions by BACS and sending my Forms A and B electronically since last September as per the PCSE guidelines. I was advised at the time that the only way of getting a receipt for the forms and payment was to send them via email, this has been in the form of an automatic reply and not a proper receipt as I was used to getting from my local office. Looking at the GP locum section on their website it appears that we now have to revert to sending paper copies of the forms to Darlington whether payment is made by BACS or by cheque. On the page stating how a BACS payment should be made and how the reference details have changed the final sentence says.
"Practitioners should write the payment reference details on the form and post to Primary Care Support England, PO Box 350, Darlington, DL1 9QN. "
It is unclear which "form" these payment details are to be written on. Are you able to confirm that it is now the case that we have to revert to sending paper copies of the forms
Thank you for highlighting this. Many members have contacted us with the same concern.
This is not what was agreed. It was agreed that members could continue to scan and email their forms however, if they did not wish to, they could still post their forms to Darlington.
I have emailed the team at Capita, including the MD and I will call them on Monday to Clarify.
I, thanks to your blog, have discovered that I am a type 2 sessional and should have completed type 2 forms from 2010. I have never been notified that this was required. Should I now send the self assessment forms for all those years? What are the legal/financial consequences of not having completed these forms?
Thank you for your message.
As mentioned in the blog above, we are unsure of the implications and have requested the answer and an amnesty for those individuals who have not completed such forms.
My suggestion would be at this stage complete one for the year ending 31 March 2016, for which the deadline is 28 February 2017.
We will hopefully have some answers soon for the previous one and I will provide them in an update.
I have been submitting forms via email and paying via bacs and have never had any receipt..automated or not? Should I b concerned, others above have mentioned they have got a automated receipt?
Also I would like to highlight that because of this mess and the concern it has raised - I have asked for a membership statement...guess what it is all incorrect. None of my jobs have been correctly documented. Some are missing altogether which obviously has implications on my 1995 pension scheme contributions which are dictated by length of service...I urge u all to check.
Thanks for the very informative blog. I just realized that I am type 2 practitioner (salaried GP plus occasional locum sessions) and supposed to fill in end of year assessment form since 2012!
As you suggested, I will start by filling in current one to reach to Darlington office by 28th Feb. One more question, when filling in the form, it asked to pensionable pay from each post. I know it is 90% of fees in locum posts but for salaried GP post, does it mean gross figure or 90% of gross figure?
Please update us again when you know about what to do with last year forms that we didn't fill in. (but sent contributions via locum form A and B for locum earnings and through payslip for salaried job).
( I called pension helpline today but only got another e mail address to ask to and the link to total reward statement, when I viewed TRS, is all based on incorrect earning and contribution figures! I will now prepare a document with the yearly figures from my payslips and will write to the e mail address given, [email protected].net).
I was salaried until last June, now locuming. I have never had a communication from NHSE about type 2 self assessment forms and only know about them because a previous employer told me about them. Information on the NHS Pensions website still says to send them to your local PCSE office.
Sending paper forms A and B and cheques at the moment. Time taken to cash a cheque varies between 7 days and 8 weeks, sometimes 2 cashed on same day so makes cash flow difficult.
Capita took 9 months to process my change to a locum on the Performer's list. Received a letter last week confirming the change but from the wrong date. I have informed them but I'm not holding my breath.
In addition I have found that Capita did not process my starter form in my last salaried job and although my employer deducted contributions they do not appear in my Pensions statement. This came to light after receiving a letter from the Pensions agency stating I had been a deferred member for a year and what did I plan to do. This is now being sorted by my previous employer and PCSE.
Just to add to the general mayhem, my contributions were deducted at a higher tier than they should have been in the first half of 2015/16 by a practice that no longer exists and the thought that I will have to ask PCSE/Capita to sort this out makes me want to weep as I have no confidence in them at all.
I'm sure my story is not unusual!
I have been still sending my paper forms to Derby!! Eek - hope they have been forwarded!? Thank you for update - it is so chaotic the system currently. I have always said we should receive receipts for our records.
Dear Anonymous reader
When considering Salaried posts you take the gross figure.