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Medical indemnity guidance for GPs

What is medical indemnity?

The Clinical Negligence Scheme for Trusts (CNST) provides indemnity to NHS bodies for clinical negligence claims. The NHS Litigation Authority administer this process. Doctors working for NHS bodies or organisations providing services to NHS patients are indemnified for their NHS work through their employing organisation. There are equivalent organisations in Scotland, Northern Ireland and Wales.

However, GP contractors, locum GPs and salaried GPs employed by practices are not indemnified by the NHS scheme and therefore require personal medical indemnity. Similarly, doctors undertaking private work or work in independent hospitals are responsible for arranging their own indemnity with a medical defence body of their choice.

Since 16 July 2014 and the introduction of the Health Care and Associated Professions (Indemnity Arrangements) Order 2014, all registered healthcare professionals are legally required to have adequate and appropriate insurance or indemnity to cover the different aspects of their practice in the UK. The GMC's website gives details of the legal requirement for indemnity.

In October 2017, the Secretary of State announced the launch of a state backed indemnity scheme commencing in April 2019. Since then, very little detail has been published on the scheme.

Read our FAQs below for more information about medical indemnity, what we know about the GP indemnity scheme, and how it impacts you.

 

FAQ

  • What you need to know about medical indemnity

    Who are the medical indemnity organisations?

    Medical Defence Organisations (MDOs) are mutual non-profit making organisations, owned by their members. The primary function of MDOs is to indemnify doctors for incidents arising from their clinical care of patients and to provide members with 24-hour access to advice and assistance on medico-legal issues arising from clinical practice.

    There are four MDOs: Medical Defence Union (MDU), Medical Protection Society (MPS), Medical and Dental Defence Union of Scotland (MDDUS), and the Medical Defense Society. As the benefits of membership of the MDOs differ, it is important that you consider each one carefully before making a choice.

     

    What is mutuality?

    The three MDOs are what are known as mutual organisations. This essentially means they are owned by their members and that all the income generated by subscriptions is held in the mutual fund to defend members and provide other benefits. Mutual organisations exist solely for the benefit of their members and no dividends are paid to shareholders.

    At the heart of the principle of mutuality is the fact that all the members of an organisation should contribute to the common fund that is held on behalf of all members. This is an important principle and the annual subscription amount is calculated based on the amount and type of work the member undertakes.

     

    Alternatives to the MDOs

    There are some other options for GPs unable or unwilling to obtain medical indemnity through one of the MDOs. However, there are few providers in the private insurance market and premiums may be similar or higher than the subscriptions charged by the MDOs. The level of cover may also not be sufficient to allow an individual to remain on the medical performers list.

    As a general policy, NHS England expects all GPs on the England National Performers List who are insured to have minimum personal liability cover of £10 million for 2016, but this will need to be reviewed annually; some MDOs question whether this is sufficient, as claims have been settled for more than £10 million. This level is set taking into account the expected increase in payments for medical negligence cases in England. If purchasing private insurance, all GPs are strongly urged to check that the personal liability cover is sufficient before committing to payment. You should check with NHS England and your LMC if in doubt.

     

    Why is the cost of medical indemnity increasing?

    The cost of medical indemnity for GPs has risen significantly in recent years. GPC has received anecdotal reports of rising indemnity costs that risks making some work, especially unscheduled GP care, prohibitively expensive for GPs. The potential consequences of this could make the provision of unscheduled GP services unsustainable.

    Higher indemnity subscriptions are the direct result of the rise in the number of cases and in particular the number of high cost cases brought against GPs. For example, the MDU has experienced a rise in claims frequency and size in recent years that has resulted in claims inflation rising at a steady rate of 10% per annum. Medical negligence claims inflation has outstripped most other forms of inflation, such as house, wage or retail price inflation. It is not unusual for an MDO to pay a claim for more than £5m on behalf of a GP member.

    However, the size of the award is no indicator of the seriousness of the negligence. Damages awards are calculated on the basis they should as far as possible put patients back in the position they would have been before the episode took place. In some cases this will include the provision of life-long future health and social care for young patients and in others will reflect a significant loss of future earnings potential in previously high-earning patients. Furthermore, the cost of the care a patient may require as a result of negligence is based upon the cost of private care provision, not provision offered by the NHS.

    It is also important to note this is not an indication of a deterioration in clinical standards. There is no evidence this is the case and the MDOs themselves repudiate it by reference to the GMC's fitness to practice findings.

    In fact, the MDOs point toward the ease in which cases can be brought against GPs and how the processes and procedures positively encourage patients to do so when they have a complaint. An analysis of MDO claims shows that GPs are now more likely to be sued and full time GPs are now twice more likely to receive a claim than they were seven years ago.

    The fact that more cases are being brought does not necessarily mean more GPs are being found culpable; the MDOs also report a rise in the numbers successfully repudiated. While GPs bear no responsibility for recent increases in claims numbers, through their annual subscription to the MDOs, members have to bear the cost of MDO activity in investigating and responding robustly to these claims, as they have to bear the cost of any compensation paid on their behalf.

     

    Factors that affect indemnity subscriptions

    The subscription rate paid by GPs varies depending on the amount and type of work undertaken. To get an accurate quote of the rate applicable you will need to contact your MDO, but as a general rule subscription rates are usually based on the number of sessions worked in total per week treating NHS patients.

    A higher GP subscription rate may apply if you:

    • undertake unscheduled GP care sessions (however if you provide these services to your own patient population subscriptions should not increase as much)
    • undertake private GP sessions or treat non-NHS patients
    • undertake Forensic or Police Physician (FME) work
    • work in a private travel clinic or a private walk-in centre
    • work across multiple sites within a GP network or federation
    • undertake occupational health physician work
    • perform cosmetic surgery procedures
    • employ pharmacists, nurses, and other clinical staff
    • sports medicine

    GPs are strongly urged to contact their MDO and discuss all of their various roles and responsibilities, not just their day to day GP surgery role. If the MDOs have all the necessary information about the individual member's clinical activities, they can offer the most competitive package. They should also inform their MDO if their scope of practice changes. Practices also need to take indemnity issues into account when tendering for contracts.

     

    Vicarious liability

    We all know that many areas are seeing trusts/health boards/vanguards/practices engaging allied healthcare professionals who often work in practices, or are shared across a number of practices, without necessarily being directly employed by them. This has raised concerns about the potential vicarious liability of a practice should they ask/direct a non-employed healthcare professional to undertake a specific clinical task and a claim later arose from that work.

    The legal position in such an instance is not always clear and the claim could potentially be pursued against the individual, the practice where they are working at the time of the incident and/or their employing body. In terms of an individual having two indemnifiers (e.g. cover from one organisation and additional cover from another without clear delineation of what the additional cover is providing), it may be difficult to establish which provider is indemnifying the work in question.

    That is why it is so important to confirm that the allied healthcare professional has a source of indemnity in place that would extend to any problems arising from the planned work before engaging them. Simply presuming that one of the practices’ group schemes will pick up problems arising from a shared member of staff may be naive.

    We would recommend that practices hosting shared staff employed elsewhere take steps to assure themselves that appropriate indemnity arrangements are in place to meet claims arising from their work. This includes, but is not necessarily limited to:

    1. requesting sight of documentation confirming that the individual holds current indemnity that extends to work undertaken in general practice/primary care at the planned location
    2. ensuring that there are no limitations or exclusions relating to the planned work or location
    3. retaining a copy of this documentation at the practice and asking for an updated confirmation once out of date
    4. where the position is unclear, agreeing with the individual that they will confirm with the employing body or indemnity provider (in writing) that the individual holds indemnity that extends to the planned work and that the practice partners will not therefore be liable in the event of a claim arising from the acts or omissions of the individual shared staff member; a copy of this response should be kept by the practice
    5. where an individual is indemnified through a group scheme held by another practice, confirming (in writing) with the group indemnity provider that the indemnity extends to work undertaken outside the specific practice
    6. where an individual does not hold (or is unable to demonstrate that they hold) individual indemnity for the planned work then the hosting practice should speak to their own indemnity provider to explore indemnity options for the work planned for the individual at the practice
    7. confirming that the individual is appropriately trained, experienced and qualified to undertake any planned work (this may include reviewing their job description)
    8. ensuring that appropriate supervision and clinical support are in place and that the individual is made aware of and complies with any relevant policies and protocols which the practice adopts (particularly when the individual is new to the practice).

     

    Possible solutions to the increasing costs of indemnity

    Evidence from other jurisdictions suggests that legal reforms are the most effective way of reducing the cost of medical indemnity. The MDOs believe that reform of the law of tort is the only workable solution for England (where compensation awards in medical negligence claims are significantly higher than in the rest of the United Kingdom). One suggestion is that the law should be changed so that MDOs and the NHS Litigation Authority, which can be required to pay compensation on the basis that care will be provided in the independent sector, could purchase NHS and local authority care packages for victims of medical negligence as a way of keeping compensation monies within the NHS.

    The idea of 'NHS indemnity' has also been suggested, which is provided by the Clinical Negligence Scheme for Trusts and administered by the NHS Litigation Authority. The current difficulty with this model is that the NHS Litigation Authority has suggested that it cannot afford (and does not have the experience or expertise) to indemnify individual GP practices as currently structured. They argue that Hospital trusts, being larger organisations, can conform to much tighter corporate policies, protocols and guidelines around avoiding clinical negligence, potential litigation and handling patient feedback and experiences. The potential for variation across multiple smaller organisation such as GP practices is perceived by the NHS LA to present too great a risk. The introduction of large primary and community care organisations, such as GP networks or federations, vanguard sites, multi-specialty community providers etc., may provide opportunities for the Litigation Authority to consider providing similar indemnity to that currently enjoyed by trusts, although this is not a short term solution and is unlikely to be a primary reason to form such groups.

    There could also be drawbacks to the above model. MDOs are constituted in such a way as to support GP members as individuals, with attention to their personal interests, whereas the NHS LA would have to manage claims on behalf of Trust members and liaise with the Trust management, rather than the individual doctors. Such a system would not reduce the amount or the cost of claims either, so they would still have to be paid for. Transferring the risk will not diminish it.

     

  • What is happening with the state backed indemnity scheme

    When is the state scheme being introduced?

    The state backed indemnity scheme is on track to commence on 1 April 2019, as pledged by the Government.

     

    Who will the scheme cover?

    The scheme will cover all NHS commissioned work. Partners, salaried, locum and out-of-hours will all be covered for all NHS commissioned work through all settings whether GMS, PMS, APMS or integrated urgent care providers providing commissioned NHS services. All members of the practice team, including those supervised by GPs (eg: nurse practitioners, paramedics) will be covered by the scheme.

     

    What won’t be covered?

    Non-NHS work, such as private practice and chargeable services such as medicals, reports and statements will not be covered by the scheme. Also, GMC hearings and criminal cases will not be covered by the scheme. You will need to remain a member of a traditional MDO for these areas.

     

    What will I need to pay for this scheme?

    The state scheme will be “free at the point of delivery” for clinicians covered by it, so you will pay nothing to be a member of the scheme. However, you will still need to retain membership of an MDO.

     

    If the Government is taking over my indemnity, why do I need to remain a member of an MDO?

    The scope of the state backed scheme is to cover the cost of clinical negligence for NHS services. The MDOs will continue to play an important role in providing legal advice, representation for GMC hearings and also for the rare occasion where a criminal case occurs. Similar to hospital colleagues, it will be essential to maintain such medical indemnity.

     

    What about the Winter Indemnity Scheme?

    The Winter Indemnity Scheme (WIS) has been run each year recently to fund extra out-of-hours costs during the winter months. After 1 April 2019, this will no longer be necessary as all OOH work will be covered by the new scheme. In the meantime, the WIS will run again from 1 October 2018 to 31 March 2019.

     

    My indemnity is due to renew soon, what do I do?

    You must maintain professional indemnity in the normal way until the new scheme begins. Where indemnity is paid for in advance for a whole year, the Medical Protection Society (MPS) the Medical and Dental Defence Union of Scotland (MDDUS), and the Medical Defense Society (MDS) have agreed to reimburse doctors for the portion of cover they will no longer require once the state scheme begins. The Medical Defence Union (MDU) has advised that it would be premature to make any commitments before the detail of the state-backed indemnity scheme is agreed with the Department of Health and Social Care as that will determine what happens to its GPs’ subscriptions. MDU have advised that its members will be treated fairly and it will let them know their arrangements once the state scheme is finalised.

     

    Different MDOs are offering different products following announcement of the scheme, should I choose any particular product over another?

    The BMA cannot advise members on which indemnity provider to choose. Different MDOs are offering different products with different arrangements for claims and runoff, each with different individual risks. Which product you choose will depend on your own circumstances. We advise all members to understand their indemnity cover and to ensure they have adequate levels of indemnity in place to allow them to practice. The BMA does not consider any particular product to provide more or less medicolegal risk to our members.

     

    What about the Welsh indemnity scheme?

    The Welsh Government is also introducing a state backed scheme. This scheme, which will be aligned as far as possible to the state backed scheme in England, will ensure that GPs in Wales are not at a disadvantage relative to GPs in England and that GP recruitment and cross border activity will not be adversely affected by different schemes operating in England and Wales.

     

    When will more information be available?

    We expect the Government to make a more detailed statement in the coming weeks. The GPC continues to emphasise that clarity and detail is fundamental for the profession.

  • What is happening with the winter indemnity scheme for GPs - 2018/19

    NHSE is running the GP Winter Indemnity Scheme (WIS) again this winter, from 1 October 2018 to 31 March 2019. The WIS has the potential to massively reduce the indemnity costs for Out-of-Hours (OOH) GPs who wish to do extra work in this period.

     

    What is the purpose of the scheme?

    The purpose of the scheme is to allow GPs to carry out additional OOH shifts which they would not be able to normally undertake due to the prohibitive costs of indemnity for this work. Pressure on the NHS during winter is significant, and resourcing GPs to work extra OOH sessions in this way has a beneficial effect not just on OOH services, but also on in-hours general practice and the whole NHS.

     

    What does it cover?

    The WIS only covers additional sessions over and above what you are already indemnified for. The scheme allows for up to six additional sessions per week, per clinician, averaged over the scheme period.

    The scope of the scheme is to cover NHS primary care in the following forms:

    • Out-of-Hours – Defined as 6.30pm to 8am (Monday to Thursday) and 6.30pm Friday to 8am Monday and Bank Holidays
    • Extended Access – 6.30pm to 8pm (Monday to Friday) and 8am to 8pm Saturday and Sundays and Bank Holidays

    The scheme does not cover urgent care in-hours, such as urgent-care-centres, walk-in-centres or hubs between the core hours of 8am to 6.30pm, Monday to Friday.

     

    How can I access the scheme?

    In order to access the scheme, you must first confirm your shifts with the provider and then submit a request to your individual medical defence organisation (MDO). Each MDO has their own way of submitting a request, and require you to specify the number of sessions you have booked, and with whom. The MDO will then send you confirmation of WIS cover, which you should keep for your records.

     

    What does the scheme cover?

    The scheme will not cover you for sessions already worked, therefore you must confirm your cover under the WIS before you do the work. NHSE has said that “retrospective cover is strictly prohibited.” It is therefore crucial for GPs to confirm WIS cover before doing any additional sessions to avoid being potentially unindemnified for the work done. If you book further shifts, you must amend your initial application to add further sessions onto your WIS cover. If shifts are later cancelled, you should contact your MDO as soon as possible to allow them to adjust your WIS cover accordingly. There is no penalty to you if you cancel cover for shifts you later find you will not work, but you should do this as soon as possible or it may adversely affect other aspects of your indemnity.

    It is also important to keep a record of the shifts worked, their length, time of day, provider and date. MDOs approach this differently and may provide proformas or other ways of keeping these records. These must then be sent to the MDO at the end of the scheme. Even if your MDO does not ask for these records, it is important to keep them as evidence of what sessions you have WIS cover for, should a claim arise at a later date.

     

    What about the state-backed indemnity scheme?

    Some MDOs have offered different indemnity products following the news of the state-backed indemnity scheme, and some GPs have expressed concern over these different types of cover. GPs using the WIS should be assured that the cover it provides is occurrence based (NOT claims based), regardless of which MDO you are accessing it through. Regarding the state-backed scheme, this is on track to be implemented on 1 April 2019, the day after the WIS ends. There will be no need for future Winter Indemnity Schemes after this one ends, as from 1 April 2019 the state backed scheme will cover all NHS primary care including out-of-hours.

    Further details on the WIS can be found at NHSE’s FAQ page.

     

     

  • Will calling my MDO for general advice identify me as presenting a greater risk?

    No, the MDOs are clear that calls for general advice will not result in increased subscriptions in themselves. MDOs positively encourage their members to get in touch when something has gone wrong so they can provide timely medico-legal advice and assistance. GPC would like to hear from any members who believe this is not the case.

     

  • What's the difference between occurrence-based cover and claims-made cover?

    Occurrence-based indemnity means an individual will be indemnified for events that occur while they are a member of an MDO, regardless of when an actual claim is made. Subject to the individual terms of the cover, this will probably include a doctor moving abroad, ceasing clinical work or retiring and even after death. Insurance products operate differently and usually only guarantee protection to an individual while they are insured, both when the incident occurred and when the claim is made. This is important because medical malpractice claims can be made several months or even years after the events that give rise to the claim.

     

  • Should other members of my practice team have their own indemnity cover?

    Yes, unless your MDO specifically offers group indemnity including some or all members of the practice team.

  • What do the MDOs classify as unscheduled or out of hours care?

    This will vary and members should contact their MDO for clarification. As an example, two of the MDOs define Scheduled or Standard Care as work undertaken during the scheduled opening hours of the practice (within 8am-8pm, seven days a week) where registered patients are seen by appointment and where staff have access to the patient's full general practice records. They also include patients from other practices where there are arrangements to provide care during scheduled opening hours and there is access to full patient records.

    The two MDOs also define Unscheduled Care or 'out of hours' sessions as any work that falls outside the above Scheduled Care criteria, such as sessions undertaken at any time of day in walk-in or urgent care centres. Unscheduled care is exposed to materially higher risks that can result in larger clinical negligence claims. Factors that affect risk include not knowing the patients as you do in your own practice, not having access to their patient records, dealing with patients that may have urgent or emergency conditions and require swift diagnosis or treatment etc.

     

  • What happens if I want to change my MDO?

    Members may from time to time wish to look at the terms and conditions provided by other MDOs in case these are more favourable. However, if you do decide to change provider, ensure you have access to indemnity in case of a claim during the transition period and that you remain able to seek assistance with claims that arise from incidents that took place when you were with the previous provider but that are reported while you are with the new provider. This is particularly important if you seek cover from the private insurance market. Also check carefully your benefits of membership or policy and that there are no gaps that might leave you vulnerable as an individual or a practice. This is especially important given the legal requirement to have adequate and appropriate indemnity for your practice.

    Never cancel your indemnity arrangement with your existing indemnity provider until your new provider has confirmed that they have accepted you as a member of their mutual organisation or will cover you, and the date from which your membership or cover will commence.

  • Is the situation different in Wales?

    Welsh Risk Pool Services is a mutual organisation which reimburses losses over £25,000 incurred by Welsh NHS bodies arising out of negligence. The Welsh Risk Pool Services is funded through the NHS Wales Healthcare budget and provides indemnity to GPs in Wales for their out of hours work only. It should be noted that if GPs are directly employed through a contract with the health board then NHS indemnity also applies to them. The indemnity relates only to clinical negligence claims arising from OOH work and GPs need to make their own arrangements with the MDOs for indemnity for all other work and for advice and assistance with matters such as complaints, GMC investigations, inquests and criminal investigations.

     

  • What help is NHS England able to offer to tackle rising cost of GP indemnity?

    A new GP Indemnity short term financial support scheme will provide a special payment to practices, linked to unweighted patient population, to offset average indemnity inflation. The scheme will initially run for two years, when it will be reviewed. 

    The first special payment to practices, linked to unweighted patient population figures, to offset average indemnity inflation is being made from mid-March 2017. A sum of £30 million (agreed as part of the 2017/18 contract negotiations) will be distributed to practices (calculated at 51.6 pence for each registered patient on practices lists as at 1 December 2016). Read more about how this funding should be distributed within the GP contract 2017 section.

    NHS England has also repeated its Winter Indemnity Scheme to help GPs cope with extra demand over the winter period by reimbursing the indemnity costs for out-of-hours sessions. The Winter indemnity scheme was originally developed with the MDOs to offset the additional indemnity premium for GPs who wish to work additional sessions for their out-of-hours (OOH) providers.

    The Winter Indemnity Scheme (WIS) will run this winter, from 1 October 2018 to 31 March 2019. After this, the state backed indemnity scheme is on track to commence on 1 April 2019, as pledged by the Government. There will be no need for future Winter Indemnity Schemes after this one ends, as from 1 April 2019 the state backed scheme will cover all NHS primary care including out-of-hours.

    Guidance on how to access the scheme and scheme FAQs are available on the NHS England website.